Section 1. Active membership in this Association is open to administrators and other staff members who are directly responsible for the administration of federal education programs. Retired or past members of LASAFAP may be eligible for honorary or emeritus membership.
Section 1. The officers of the Association shall be a President, a Vice-President, a Treasurer, and a Secretary. Officers must be active members of LASAFAP for three consecutive years prior to serving as an officer and must maintain active membership status during their terms of office.
Section 2. Selection of Officers:
a. The Secretary shall be elected annually at the Spring Conference of the association while all previously elected positions shall follow a rotation which progresses from Secretary to Treasurer to Vice-President to President. New officers and the Past President shall schedule a meeting within 45 days after the Spring Conference for the purpose of transitioning positions.
b. No officer shall serve more than one consecutive term in a given office, except in the event that an officer's position becomes vacant. (Refer to Section 4.)
Section 3. The Duties of Officers Shall Be:
a. The President shall be the executive officer of the Association and shall preside over all meetings. The President shall be an ex-officio member of all committees and shall perform such other duties as usual pertaining to the office of President.
b. The Vice-President shall assume the duties and responsibilities of the President in the absence of the President and shall assume all other duties that usually pertain to the office of Vice-President or delegated by the President.
c. The Secretary shall keep records of membership attendance and all minutes of the meetings of the Association. The Secretary shall perform the usual duties pertaining to the office of Secretary.
d. The Treasurer shall collect all monies due the Association and deposit same in the official depository of the Association. The Treasurer shall maintain accurate accounting
of all revenues and expenditures of the Association and shall make semi-annual reports of same to the membership at the fall and spring meetings.
e. No officer shall serve as a Committee Chairperson, except for the Secretary who shall serve as Chairperson of the Registration Committee.
Section 4.
In the event an officer’s position becomes vacant due to death, resignation, or any other cause, the Immediate Past President shall fill such vacancy and will not remain in the rotation flow of the officer progression. In the event the Immediate Past President is not able to fulfill such vacancy, the vacancy shall be appointed by the President and approved by the Executive Committee.
ARTICLE IV
Executive Committee Section 1. The Executive Committee shall consist of the President, Vice-President, Secretary, Treasurer, Immediate Past President, and the Chairpersons of the eight Standing Committees as appointed by the President and approved by the Executive Committee. (The composition and restrictions are covered in the section on Committees.)
Section 2. The Executive Committee shall be vested with the power to plan the regular meeting of the Association and to designate the date, time, and place of the meeting.
Section 3. The Executive Committee shall meet on the call of the President or at the call of a majority of the Executive Committee. The officers, past president, and chairpersons of the eight standing committees shall be vested with the power to act only in emergency situations. All emergency actions must be reported at the business meetings.
Section 4. The Executive Committee shall be vested with the power to act in the name of the Association on all matters pertaining to the welfare of the Association between regular meetings. The Association in regular meeting may vote to disapprove any action of the Executive Committee.
ARTICLE V
Meetings Section 1. There shall be two (2) meetings of the Association each year at such time and place as recommended by the Executive Committee and approved by the membership. The membership has the option to offer from the floor consideration for alternatives to the Executive Committee's recommendation.
- A business session shall be conducted at each semi-annual meeting of the Association. The majority vote of the membership present will prevail, in accordance with Roberts Rule of Order, Revised.
- The Executive Committee shall request the President to call a special meeting of the membership when two-thirds of the Executive Committee members deem it necessary to conduct urgent affairs of the Association.
- A quorum of the Association in regular meeting shall consist of forty-five (45) members in good standing.
ARTICLE VI
Revenue Section 1. Dues shall be payable on a yearly basis due and payable, prior to the semi-annual meeting in the fall.
Section 2. The annual dues amount shall be recommended by the Executive Committee after studying the financial obligations of the Association, and shall be voted upon by the membership.
Section 3. The Executive Committee is authorized to change the Registration Fee for meetings when, in their judgment, such a change is necessary to cover the cost of said conference.
Section 4. The financial records of the Association shall be audited two times a year by the Audit Committee appointed by the President and approved by the Executive Committee. Audit reports shall be given to the membership annually at the Fall and Spring Conference.
ARTICLE VII
Nominations and Elections Section 1. The Vice President, Treasurer, and Secretary shall advance through the rotation process at the conclusion of the Spring Conference and shall take office within 45 days at the transition meeting.
Section 2. The office of Secretary shall be elected at the spring meeting of the Association and shall take office within 45 days after the adjournment of the Spring Conference at the transition meeting.
Section 3. The President shall, at the fall meeting, appoint the Nominating Committee with the approval of the Executive Committee which is composed of a chairperson and an even number of members.
ARTICLE VIII
Committees Section 1. The President with the approval of the Executive Committee shall appoint members to the standing committees as necessary to conduct the affairs of the Association.
Section 2. The President shall designate a chair of each committee to organize, implement, and report on actions taken by the Committee.
Section 3. Eight standing Committees will consist of a Chairperson and at least three (3) members representative of the eight regional districts. The eight standing committees are Program/Agenda, Site and Conference Setting, Vendors, Audit, Nominating, Meals/Entertainment/Door Prizes, NAFEPA/Legislation/Parliamentary, and Registration. No more than two members from any one parish shall serve on the Executive Committee simultaneously. The Nominating Committee will consist of a Chairperson and an even number of members. The President may establish additional committees as deemed necessary for the year of his/her term with the approval of the Executive Committee. The nominating committee shall reflect the diversity of the organization in their nominations.
ARTICLE IX
Affiliations Section 1. The Louisiana Association of School Administrators of Federally Assisted Programs is a joint member of the National Association of Federal Education Program Administrators (NAFEPA).
Section 2. Each person will become an active member of NAFEPA upon attending the LASAFAP Spring semi-annual conference.
Section 3. The NAFEPA delegates or alternates shall be elected by the LASAFAP Executive Board to serve 3-year terms. The delegates or alternates if the delegates are unable to attend and the President may attend the annual NAFEPA conference. If it is found that the delegates or alternates are not fulfilling the duties of representing the membership, then the delegates or alternates shall be removed by the Executive Board.
Section 4. The delegates or alternatives shall serve a 3-year term on the NAFEPA Board of Directors.
ARTICLE X
Rules of Order Section 1. Roberts Rules of Order, Revised shall be the parliamentary authority for all matters of procedure not specifically covered by the Constitution. The President shall have the authority to appoint a Parliamentarian.
ARTICLE XI
Amendments to the Constitution Section 1. Changes or additions to the Constitution may be made at one of the meetings of this Association provided any proposed changes, or additions, shall be presented, in writing, to the President ten (10) days prior to the semi-annual conference, except in a declared case of an emergency. Such emergency proposals shall be referred to the Committee on Constitution and By-Laws. The Committee recommendation may then be adopted by the Association at the semi-annual meeting then in session by a two-thirds majority of the members present.
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